Best Way to Archive Outlook Emails Easily ( June 2025)

Searching for the Best Way to Archive Outlook Emails? You are at the right place. In this post we will share you some of the best ways to archive outlook emails.

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Best way to archive outlook emails

Microsoft Outlook users may feel overwhelmed by the flood of emails they receive daily. Archiving emails is an essential tool to free up space and prevent your mailbox from becoming overrun with unnecessary messages.

Email overload is a problem that can rob you of precious time and make it hard to focus on your work. Unfortunately, this issue is common and many people experience it.

But you don’t have to let email overwhelm control your life; with these helpful tips on managing emails effectively and decluttering your inbox with the correct way to archive outlook emails, you can take back control of the situation.

Best way to archive outlook emails

Auto Archive Settings
One of the simplest ways to archive outlook emails is by using Microsoft Outlook’s built-in auto archive feature.

This automatic archiver automatically moves older emails into a folder designated as “archive.” You can then access these items whenever you wish.

Alter the Default Folder for Archiving
You may manually archive Outlook emails by altering its archiving settings. This is the best option if you would like more control over how your emails are being stored and restored.

Manually move emails to the archive
If you’re using Microsoft’s desktop version of Outlook, archiving emails is easily done by manually moving them into the Archive folder located under your mail inbox on the left side of your screen.

Simply select which email you wish to move and click “Archive” at the top-left corner.

Archive PST Files Directly
To archive your Outlook emails, save them into a PST file on your computer. This method works best as it keeps everything organized and secure.

At times, however, you may want to reduce the amount of storage for emails in PST format or another alternative format.

When needing to archive Outlook emails into other formats, Clean Email for Outlook can be the perfect solution.

Disable Default Archiving Items
Another way to manage your Outlook email files is by disabling the default archiving settings in Outlook. By default, these are set up to automatically back up Deleted Items, Sent Items and Expired Tasks and Calendars –

however this may not always be the most efficient way to store emails in Outlook; you could also run into issues with cluttering up your mailbox due to too much data stored in Auto Archive folders.

Backup Your Email for Disaster Recovery
It is strongly advised that you back up your emails onto an external drive or cloud account just in case. Doing this can protect them in case of accidental deletion or theft/crash of the device;

however, ensure only those items you actually require at that moment are included in the backup – otherwise they will be lost forever. 6. Ensure Your Email Security Is Guaranteed

It is wise to back up all important emails onto a secure external drive or cloud account just in case; doing so could prevent irrecoverable losses

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